You might be just the person we're looking for to fill an open position. To apply for any of the positions listed below, send a resume and cover letter to the address listed for that position. The New Jersey Audubon Society is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, age, national origin, ethnic background, disability or any other characteristic protected by law.
Position Title: Administrative Assistant
Location: Scherman Hoffman Wildlife Sanctuary, Bernardsville, NJ
Reports to: Program Director
Job Classification: Part time, 8 hours per week, flexible
Job Description: The Administrative Assistant provides support to Program Director of Scherman Hoffman Wildlife Sanctuary in a wide range of administrative duties for the education department. The Administrative Assistant also assists in coordination of the general functions of the departments. The successful candidate must be highly organized and be able to manage several tasks at the same time. The administrative assistant takes an active role in promoting New Jersey Audubon Society as a membership-based conservation and environmental organization.
- Prepare advertising/marketing for a variety of media – Internet, newspaper, flyers.
- Identify new advertising venues.
- Process on-line summer camp registrations; maintain camper information and provide information to summer camp leaders.
- Maintain current educational information on SHWS website quarterly.
- Coordinate new volunteers with volunteer projects and activities.
- Maintain supply of center brochures for distribution.
- Schedule quarterly art exhibits for the Gallery; prepare press releases and blurbs for NJA, our quarterly magazine.
- Assist with special events as needed.
- Encourage membership enrollment.
- Assume additional responsibilities as required for the Center and the Organization.
- Participates with other mission area staff to adopt a “team” approach towards daily operations at the assigned center.
Knowledge and Skills
Excellent organizational skills and able to manage multiple projects and shifting priorities.
Excellent verbal and written communication skills.
Excellent computer skills - Microsoft Office including Excel and Word, Access, and web design.
Excellent interpersonal skills including the ability to accept direction and constructive criticism.
Motivated self-starter who is also a team player.
Punctual with effective time management skills.
Ability to demonstrate initiative and a positive attitude.
Ability to relate to and motivate a diverse range of people.
Ability to meet deadlines.
Ability to maintain confidentiality as appropriate.
Knowledge of NJ Audubon and the natural world helpful
- College degree preferred.
- Administrative experience.
- Flexibility to adjust hours to meet deadlines and special needs of the center and the organization.
- Must have a valid driver’s license and be able to operate a vehicle in NJ
- Ability to walk on uneven surfaces as needed for outdoors events and lift up to 25 lbs.
Starting Date: Immediate
Salary: Commensurate with experience.
Deadline: The position will remain open until filled.
Application: Qualified individuals may apply by sending resume with cover letter to Human Resources via email to email@example.com
New Jersey Audubon Society is an equal opportunity employer.
Position Title: Program Director
Location: Northwood Center, Cape May Point, NJ
Reports To: Director of NJ Audubon’s Cape May Bird Observatory
Classification: Full Time
JOB DESCRIPTION: The Program Director has duties primarily in the education branch of NJ Audubon (NJA) and is the lead Cape May Bird Observatory (CMBO) staff person with respect to all CMBO programming including outdoor programs associated with large events (Spring Weekend, Fall Weekend, World Series of Birding). The Program Director, in conjunction with NJA Research Department staff, oversees CMBO’s fall migration counts, and may organize and conduct other bird monitoring activities. This position has wide-ranging responsibilities as a liaison to members and visitors and is the lead CMBO staff person in conjunction with the Mission Areas with respect to local conservation issues and interfacing with various land managers and stakeholders in southern NJ. The Program Director oversees the Program Registrar to ensure efficient program registration and attendance record keeping. Producing high quality written materials for print and web is an important element of this position. He/she will take an active role in promoting NJA/CMBO as a membership-based conservation organization.
- Develop and implement CMBO’s Weekly Walks, Field Trips, Boat Trips, Lectures, and School of Birding Workshops. Includes recruiting, training and management of CMBO volunteer leaders and management of contract staff. Includes promotion of these programs through Kestrel Express newsletter, on CMBO web site, through email blasts and social media.
- Help implement CMBO’s annual major events, including organizing leaders for Cumberland Eagle Festival; participating as required in Spring Weekend & Fall Weekend; and organizing CMBO Century Run and/or participating on a CMBO team for WSB.
- Work collaboratively with staff from the Nature Center of Cape May on joint programming to enhance the complete suite of programs offered by NJA in the Cape May region.
- Inform and inspire members and the public, and promote birding, by producing written materials and photos for birdcapemay.org, NJA Magazine, and Kestrel Express.
- Manage and edit the Peregrine Observer, the official journal of NJA Cape May Bird Observatory.
- Engage in bird research and monitoring. Help organize and implement CMBO’s three fall migration counts by hiring, training and supervising Interpretive Naturalists, George Myers Naturalist, and Migration Monitoring staff. Organize twice annual Winter Marsh Raptor Survey and other bird monitoring activities.
- In conjunction with NJA Mission Areas, actively engage in southern NJ conservation issues, especially ensuring bird-friendly management activities on public lands in Cape May County.
- Assist Director of CMBO and VP of Education with grant writing as needed.
- Work with VP for Education and the statewide education team to develop and assess programs
- Maintain appropriate program outlines and materials.
- Oversee with the design and maintenance of exhibits and informational kiosks.
- Interact with other NJA staff to promote statewide programming initiatives.
- Maintain and oversee field trip assistants and Associate Naturalists.
- Refine the NJA/CMBO Associate Naturalist program to train and cultivate the leaders of today and tomorrow.
- Strive to increase NJA/CMBO membership base.
Community Relations and Promotion
- Represent NJA/CMBO in the local community and nationwide, expanding NJA presence to increase awareness, support and participation.
- Prepare written reports, proposals and plans as required.
- Attend center, department and NJA meetings and serve on committees.
- Obtain and maintain certification for First Aid, CPR, and other public safety certification appropriate for the activities of the position.
- Participate with sanctuary staff to adopt a “team” approach towards daily operations at the assigned center.
- Assume additional responsibilities as required.
- Motivated self-starter who is also a team player with a strong work ethic
- Excellent oral and written skills.
- Excellent interpersonal skills including the ability to accept direction and constructive criticism.
- Expert level knowledge of NJ birds and other natural history subjects.
- Ability to relate to a diverse range of stakeholders and exercise cultural competence and inclusion.
- Punctual with effective time management skills.
- Strong computer skills (Microsoft Office + web based utilities like Blogger) and other Social Media skills.
- Flexibility to adjust hours to meet special needs of the department and the organization.
- B.S. or M.S. in the sciences preferred.
- Demonstrated expert-level knowledge of natural history of NJ.
- Demonstrated experience developing and implementing interpretive programs.
- Demonstrated writing skills – sample or prior publications may be required.
- Demonstrated supervisory ability.
Must have a valid driver’s license and be able to operate a vehicle in NJ. Must have the physical capacity to walk over uneven terrain for long distances, able to move materials and to lift 50 lbs.
Start Date: Approximately December 15, 2015.
Salary: Competitive and commensurate with experience.
Application Deadline: (November 15, 2015)
Qualified individuals may apply by sending resumes with cover letters and three references as a single PDF document to firstname.lastname@example.org
New Jersey Audubon Society is an equal opportunity employer.
Position Title: Development Assistant (Full Time)
Location: Headquarters, 9 Hardscrabble Road, Bernardsville, NJ 07924
Reports To: Director of Development
Job Classification: Full Time, 40 hour per week
The Development Assistant reports directly to the Director of Development and is the primary technical administrator of the Society’s Raiser Edge (RE) database. He/she serves as primary point of administrative and technical contact with Blackbaud account reps and must be familiar with all RE functionality, such as: RE administration and business rule setups, constituent record formatting, special codes and attributes, gift processing, procedures and best practices for running queries and reports, etc. The successful candidate must be highly organized with excellent communication, computer and analytical skills and be able to manage multiple tasks at the same time.
- Provide detailed membership and development financial reports, at the request of the Director of Development and Vice President for Development.
- Perform database queries to analyze membership data, update constituent records, and to create subsets of records for use in fundraising appeals, membership renewals, database maintenance, etc.
- Update constituent records in Raiser’s Edge.
- Assist the Director of Development with special projects and fundraising appeals.
- Work with lock box vendor to assure regular maintenance of all electronic files on contributions from members as well as donors.
- Work with lock box vendor to assure proper gift processing procedures, coding and recognition for unusual gifts (tribute/stock/memorial, etc.)
- Provide and prepare membership lists, reports, and electronic files for lock box vendor and direct mail vendor.
- Occasionally support the Development team in printing labels for special mailings including New Jersey Audubon magazine and other brochures, fliers, or special appeals.
- Technical implementation and administration of Blackbaud NetCommunity eblast system.
- Work with Communications Manager to create design templates for various email categories; create email mailing lists for specific target audiences; schedule, prepare and send email communications according to eblast policy guidelines; review and report on email delivery and bounce statistics.
- Technical implementation and administration of CapWiz net advocacy system and its integration with Raisers Edge.
- Main point of technical and administrative contact with CapWiz; provides training and technical support for Government Relations staff members.
- Provides Raisers Edge statistics and reports on advocacy responses.
- Inventory and order office supplies and membership materials.
- Answer telephone inquiries.
- Provide assistance with member acquisition and retention activities and events and help with post-event follow-up activities and correspondence.
- Assist with cultivating and stewarding members and donors.
- Work closely with the development team in responding to strategic institutional priorities as needed.
- Help assure that membership trends and best practices are utilized to help position NJA ahead of funding changes.
- Assume additional responsibilities for the Department and the Organization as needed.
- Participate with other staff to adopt a “team” approach towards daily operations at the assigned center.
- Understanding of Blackbaud Raisers Edge database application preferred.
- At least two years experience with Raisers Edge or similar CRM system preferred.
- Excellent organizational, time and project management skills and ability to manage multiple projects, shifting priorities and meet deadlines.
- Excellent computer skills (Microsoft Office).
- Excellent communications skills, both oral and written.
- Excellent interpersonal and collaboration skills – including the ability to accept direction and constructive feedback
- Ability to relate to and motivate a diverse range of people.
- Ability to demonstrate initiative and a positive attitude.
- Motivated self-starter with capacity to work productively in a team setting.
- Must be able to walk on uneven surfaces and lift up to 25 lbs. in order to participate in special events.
- Flexibility to adjust hours to meet specials needs of the department.
- This position requires a reliable vehicle and a valid New Jersey Driver’s License as some travel may be required.
Starting Date: Immediate.
Salary: Commensurate with experience.
Deadline: This position will remain open until filled.
Application: Qualified individuals may apply by sending resume with cover letter, salary requirements and three professional references to Human Resources via email to email@example.com
New Jersey Audubon Society is an Equal Opportunity Employer.