Position Title: Business Manager –S.A.V.E
Department: Finance/Retail
Location: Central/North, NJ,
Reports to: Vice President Finance and Administration
Job Classification: Part-time (approximately 16 hours per week, may vary seasonally)
Job Description
The New Jersey Audubon Society is seeking a Business Manager for the S.A.V.E. ™ line of Jersey Grown products. The S.A.V.E.TM (Support Agricultural Viability and the Environment) initiative promotes economically and ecologically sustainable agricultural products while funding habitat restoration work. This exciting initiative won New Jersey’s prestigious 2011 Governor’s Environmental Excellence Award in the Land Conservation category. The S.A.V.E. Business Manager leads strategic marketing, business development, product sales, and product management for the SAVE brand. This role will be responsible for the strategic marketing and coordination of marketing communications to increase market share and brand awareness, secure supply chain and overall sales for a set of products within the NJ Audubon S.A.V.E initiative portfolio.
Major Responsibilities:
· Manage development and marketing strategies for the NJ Audubon S.A.V.E. product line, which currently includes bird seed made from black oil sunflower seed, as well as bird houses and feeders made from sustainably harvested Jersey-grown wood. Oversee product line life cycles from strategic planning to tactical activities. Develop and maintain relationship with growers/producers.
· Work with other NJ Audubon departments (Conservation, Retail, Finance) to ensure connection between product sales and conservation mission. Collaborate on workable strategies to fund habitat restoration work through growth of S.A.V.E. brand. Promote messaging that educates retailers and customers about conservation mission.
· Work with other NJ Audubon departments (Conservation, Retail, Finance) to develop product positioning, packaging, and pricing strategy to maximize long-term market share on products and customer service opportunities. Create market analyses and work with producers and other Audubon departments to develop new products.
· Build relationships with current and new retailers throughout New Jersey and in neighboring states; support sales targets at NJ Audubon center stores. Coordinate delivery of products to retailers.
· Make presentations internally to senior management, department members, and other business teams or funders as needed.
· Make presentations to customers/retailers as necessary.
· Create and maintain business records (inventory, sales).
· In conjunction with outside marketing/promotional contractors, coordinate public relations, advertising and promotion activities, including on-line, interactive media, print, point-of-sale, and direct mail.
· Participates with other staff to adopt a team approach towards daily operations at office.
Knowledge and Skills
· Motivated self starter who is a team player and has a desire to make an immediate contribution.
· Excellent interpersonal and collaboration skills.
· Excellent communication (oral and written) with strong presentation skills.
· Strong computer skills (Microsoft Office) to fulfill job requirements.
· Effective time management skills.
· Strong work ethic.
· Ability to relate to and motivate a diverse range of people.
Qualifications:
· Undergraduate degree, preferably in agri-business or related discipline. MBA a plus.
· Education and/or training in marketing and management, including product management experience.
· Experience working with agricultural producers
· Experience in value-added products and/or grain and lumber products a plus.
· Minimum three years business experience.
· Proven record of positive business relationship development.
· Experience with "Buy Fresh Buy Local" campaign and niche markets a plus
· Experience as an effective team player, leader and motivator; and the ability to present ideas effectively and communicate well with peers and all levels of management and subordinates
· Must be willing to travel in the State of New Jersey. This requires a reliable vehicle and a valid New Jersey Driver’s License.
· Must be able to perform field work, such as planting and walking on uneven surfaces and be able to lift at least 25 pounds.
· Flexibility to adjust hours to meet special needs of the department and the organization.
Starting Date: Immediate.
Salary: Commensurate with experience.
Deadline: This position will remain open until filled
Application: Qualified individuals may apply by sending resume with cover letter with salary requirements, three professional references to Sudha Iyer via email at finance@njaudubon.org or by regular mail
Sudha Iyer, NJ Audubon Society, 9 Hardscrabble Road, Bernardsville, NJ 07924.
New Jersey Audubon Society is an equal opportunity employer.
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Position Title: Content Management Assistant (CMA)
Department: Headquarters
Location: Bernardsville, NJ
Reports To: Information Systems Manager and Vice President Development
Job Classification: Part-time -8 hours/week (hours may increase 4 times a year to meet deadlines)
Job Description: The Content Management Assistant (CMA) works with the Information Systems Manager and Chief Communications Officer to create and maintain New Jersey Audubon’s various online calendar of events and email communications to the organization’s members, donors, volunteers and the general public. The CMA will also be willing to assume other responsibilities related to information dissemination and have the flexibility to adjust work hours to meet deadlines.
MAJOR RESPONSIBILITIES:
Online Calendar
· Once trained by the Information Systems Manager in the technical operations of the Blackbaud NetCommunity Calendar function, the CMA will be responsible for receiving calendar content from NJ Audubon Personnel and for using that content to create and maintain online calendars.
· Once each NJ Audubon center inputs their seasonal calendar information into a pre-formatted Excel spreadsheet that is provided by the IS Manager, the center staff will send the spreadsheet file to the CMA who will upload into the Center’s online calendar utilizing NetCommunity uploading functionality. After uploading, the CMA will perform further content adjustments using NetCommunity as required. The CMA will perform additional modifications and edits to the calendar content as required. All calendar information is date sensitive, so the CMA will be required to complete calendar updates in a timely fashion and according to a set schedule.
Email Communications
· Once trained by the Information Systems Manager in the technical operations of the Blackbaud NetCommunity Email functions, the CMA will be responsible for receiving email content from NJ Audubon Personnel and for using that content to create and maintain “eblast” messages.
· The CMA Assistant will receive email content (usually consisting of a text file and one or more graphic files (i.e. photos and illustrations). Utilizing the NetCommunity email editing function, the CMA will design and layout the email content in a creative fashion, using the available web page editing tool and modifying graphics in Photoshop as necessary. After messages are complete, the CMA will send out test emails so that content can be reviewed and tested. After approval, the CMA will assign the message to a distribution list and place it in the schedule for final deployment, according to NJ Audubon email guidelines.
Other
· Prepare reports and statistical information on the usage of the email and calendar systems as required.
· Assist with the design of brochures, updating of web site pages and other center-specific materials as needed.
· Assume additional responsibilities related to information dissemination as assigned.
· Participates with other staff to adopt a team approach towards daily operations at office.
Knowledge and Skills
· Strong computer skills and a working knowledge of Microsoft Office including Excel and Word.
· Background in website development and maintenance.
· Experience in graphics software such as Adobe Photoshop preferred.
· Experience in desktop publishing software a plus.
· Proofreading experience a plus.
· Excellent interpersonal skills including the ability to accept direction and constructive criticism.
· Motivated self-starter who is also a team player.
· Punctual with effective time management skills.
· Excellent oral and written skills required.
· Ability to demonstrate initiative and a positive attitude.
· Ability to relate to and motivate a diverse range of people.
· Effective time management skills and the ability to meet deadlines.
Qualifications
· College degree preferred.
· At least two years experience in website development and maintenance preferred.
· Flexibility to adjust hours to meet deadlines and special needs of the organization.
· Flexibility to visit all centers in New Jersey when necessary. Requires a reliable vehicle and a valid driver’s license to operate a vehicle in NJ.
Incumbent may be able to work from home a portion of the time as long as he/she owns a Windows XP or better computer with a high-speed internet connection and can meet scheduling requirement.
Starting Date: Immediate
Salary: Commensurate with experience.
Application Deadline: Position will be posted until filled.
Qualified individuals may apply by sending resumes with cover letters to: Jim O’Malley, Information Systems Manager via email (click here) or via postal mail 9 Hardscrabble Rd, Bernardsville, NJ 07924.
New Jersey Audubon Society is an equal opportunity employer.
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Position Title: Contracts Administrator
Department Finance
Location: NJA Headquarters – Bernardsville, NJ
Reports To: Vice President for Finance and Administration
Job Classification Part-time (8 hours), (hours may increase to meet deadlines)
Job Description: Contracts Administrator collaborates with mission and center teams to create, implement and sustain a compliant programmatic, fiscal and audit infrastructure specifically related to government contracts. The Contracts Administrator works in conjunction with the Vice President, Finance to establish, develop and maintain relationships across internal departments (Research, Conservation, Stewardship, Education, Nature Centers and Accounting), as well as with external funding agencies. The incumbent will focus on pre- and post-award functions providing assurances that expenditures are properly monitored, documented and recorded in the contract submissions and general ledger.
The Contracts Administrator also works directly with the Vice President, Finance to ensure that indirect, overhead, fringe benefits are necessary, reasonable, and consistently treated per contract provisions, GAAP, agency regulations and SOX best practices applicable to the non-profit sector. The Contracts Administrator is a point of contact for all government fiscal and audit inquiries and works closely with the Vice President, Finance to ensure compliance with government sources of funding, including fiscal reviews, audits, special conditions attached to awards and other areas of compliance.
Major Responsibilities:
Responsibilities will include, but are not limited to the following:
- Coordinate all government contract submission within the organization.
- Establish regular, joint communication channels with appropriate government agencies throughout proposal periods to ensure compliance and shared understanding of contract guidelines.
- Responsible for training programmatic staff in practices and procedures relating to contract compliance. Establish communication channels with appropriate programmatic staff to ensure compliance and shared understanding of guidelines
- Hold regular calls with agency fiscal contacts to monitor progress of awards.
- Ensure fiscal reporting is communicated in a timely manner.
- Develop effective budgets in conjunction with programmatic staff to maximize funding opportunities across government sources including direct and indirect expenses.
- Monitor contract awards using a strong understanding of agency regulations and internal financial management systems. Ensure identified costs are allowable, reasonable, and consistently applied per funding agency provisions and provide documented assurances to guard against cross-funding.
- Report to the VP, Finance, budget amendments, as necessary.
- Manage all reporting deadlines. Review and prepare external funding reports for Vice President, Finance approval and release to funding agencies.
- Ensure constant audit compliance per agency regulations to maintain a transparent audit trail with clean reconciliation to the general ledger.
- With the VP for Finance, regularly assess financial practices and policies and implement needed changes to ensure compliance and reflect best practices. Work with VP for Finance to develop procedures/practice manual relating to contracts.
- Participates with other staff to adopt a team approach towards daily operations at office.
- Assume additional responsibilities as required.
Knowledge/Skills
- Motivated self-starter who is also a strong team player with ability to motivate a diverse range of people
- Excellent oral and written communications skills.
- Excellent organizational skills with the ability to manage multiple projects and shifting priorities
- Excellent time management and project management skills with the ability to meet deadlines.
- Ability to design, create and implement contract policies and procedures.
- Ability to communicate contract policy and practice to internal teams.
- Ability to exercise discretion and maintain confidentiality
- Strong budgeting skills within complex funding structures and varied project timeframes
- Excellent computer skills – Microsoft Office – must be highly proficient in Excel.
- Familiarity with Razor’s Edge a plus
- Desire to be a part of a diverse team, and commitment to New Jersey Audubon’s mission.
Qualifications:
- Bachelors degree preferred.
- 2-5 years federal and state contract related experience.
- Demonstrated working knowledge of Federal and State regulations.
- Flexibility to adjust hours to meet deadlines and special needs of the organization
- Flexibility to visit all center in New Jersey when necessary. Requires a reliable vehicle and valid driver’s license to operate a vehicle in NJ.
Starting Date: Immediate.
Salary: Competitive and commensurate with experience.
Application Deadline: Position will be posted until filled.
Qualified individuals may apply by sending resumes with cover letters to: Sudha Iyer, Vice President Finance and Administration, via email finance@njaudubon.org or via mail 9 Hardscrabble Rd, Bernardsville, NJ 07924.
New Jersey Audubon Society is an equal opportunity employer.
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