Home
Eco-Travel
Eco-Travel Policies

Be sure to read and understand the following New Jersey Audubon Society Eco-Travel Policies before booking a trip with us.

Click Here to download our policy document in PDF format.

PARTICIPATION

Participants in NJ Audubon Eco-travel are expected to understand and accept the conditions covering tour price, refund policy, responsibility, and terms as outlined in the tour information.   By registering, participants affirm that they have read the itinerary and are in general good health and are physically able to keep up with the group in the ordinary course of field activities.   Participants accept as their personal risk the hazards of participation inherent in field activities, and will not hold the New Jersey Audubon Society or its tour leaders responsible for same.   

NJ Audubon reserves the right, at the sole discretion of the tour leader, to ask a participant to leave any group trip at their own expense, if, in the leader's judgment, that person's continued participation is detrimental to the overall quality of the tour, to other trip members or to the individual.   In such a case, NJ Audubons' liability would be limited to costs recoverable, if any, by NJ Audubon from vendors and tour operators of unused portions of the tour. We reserve the right to decline the registration of any individual whose previous conduct on a NJ Audubon program has been deemed detrimental.

Minors (children under the age of 18) are welcome as participants on some (not all) of our tours. Minor participants must be accompanied by a parent/guardian.   Please confirm suitability of the tour for minors with the tour leader before registering.

REGISTRATION

To register for a specific tour, to request detailed itineraries for specific tours, or for additional information, contact:

NJ Audubon ECO-TRAVEL
600 Route 47 North
Cape May Court House, NJ 08210
(609) 861-1608 x13 phone
(609) 861-1651 fax
E-mail:  
travel@njaudubon.org

Click Here to download the Registration Form in fillable PDF format.
Click here to download the Registration Form as a fillable word document

A registration form must be completed in full and signed by the participant (s) for all tours.   All tours require a $500 deposit on registration, with the balance due 60 days prior to the start of the tour for domestic tours, unless otherwise noted in the tour information.   For foreign tours, refer to the individual tour information.

PAYMENT: We accept Visa, Mastercard, American Express, Discover, personal check, traveler's check, or cash as payment for tours.

PROGRAM COST EXCLUDES

The following items are not included in the tour price unless specifically stated in the tour itinerary: Airfare to and from departure city, passports, visas, departure taxes, immunizations, excess baggage charges, optional excursions, telephone calls, alcoholic beverages, laundry, room service, snacks and anything of a purely personal nature, excursions deviating from the scheduled tour, gratuities to non NJ Audubon employees (bus drivers, local guides, tour operators, lodge staff etc.). NJ Audubon employees are unable to accept gratuities.

TERMS

The New Jersey Audubon Society reserves the right to alter itinerary or arrangements, if necessary, without penalty; and to prorate any increases or decreases in trip price caused by such alterations; and to cancel the tour at any time prior to departure, with full refund as settlement to tour participants.

REFUNDS

FOR DOMESTIC TOURS

For cancellations more than 60 days before the starting date of the trip, deposits will be returned less a $50.00 service charge.   Cancellations made 60 days or less before the starting date of the trip will be charged $250.00, unless the space can be filled (in which case the $50.00 service charge would apply).   However, if cancellations made less than 60 days before the start of the tour take place after hotels and vans have been booked and other services contracted for, hotel, van rental and other service policies will determine what portion, if any, of payments are recoverable.   No refunds will be made to no-shows or for any unused portion of the tour, unless arranged prior to departure date.   Deposits transferred from tour to tour are subject to service charge schedule for cancellations and are conditional upon available space for tours.      All cancellations must be in writing and are presumed final.

FOR INTERNATIONAL TOURS

Refer to the individual tour information.

IN CASE OF CANCELLATION OF A TRIP BY NJ Audubon

Rarely, NJ Audubon Eco-travel programs must be cancelled by us due to insufficient registration or other reasons.   We make every effort to avoid this situation. If a trip is in danger of being cancelled, we will notify any participants of that fact two weeks prior to the date final payment for the trip is due (for most trips this would be 10 weeks prior to the trip). The final decision to cancel a trip will be made not less than 4 weeks before the departure date.  If NJ Audubon cancels a trip, and has notified participants of the potential cancellation 10 weeks prior to departure, and notifies participants of final cancellation four or more weeks before scheduled departure, our liability is restricted to refunding in full any deposits or payments that have been made to NJ Audubon for the trip. 

AIR TRAVEL

Tour participants are required to make arrangements for their own air travel unless this is covered by the tour price.   Please do not purchase non-refundable air tickets until assured that the trip will run as planned.   We recommend purchasing travel insurance and/or deferring the purchase of airline tickets until the date final payment is due (normally 60 days prior to departure), at which time it will be known whether the trip will run or is in danger of cancellation. 

RESPONSIBILITY

New Jersey Audubon, as tour operator, does not act as an agent for any person or firm providing transportation, accommodations, or services on the tour; and the Society accepts no responsibility for any loss, damage, expense, injury or claim arising from any defect in any vehicle, conveyance, or accommodation provided by any such person or firm.   Neither shall New Jersey Audubon be held responsible for any loss or delay caused by changes in transportation services, strikes, illness, weather, or other cause. We strongly recommend the purchase of trip cancellation insurance.

Click Here to download our policy document in PDF format.


If you are not a member and would like to become one, consider Joining New Jersey Audubon.